Photo Contest Official Rules

Cullinan Park Conservancy Photo Contest
2013-14

Official Rules Updated Nov. 27, 2013

Contest Timeline and Deadlines
The contest submission period for images and registration begins at 12:00 a.m. Central Daylight Time on the morning of Tuesday, April 23, 2013 and ends at 5PM Central Daylight Time on Monday, April 21, 2014.   A celebratory event to announce winners and present a photo exhibit of entries are planned for Sunday, June 29, 2014 from 2 to 4 PM at the Museum of Natural Science Sugar Land located at 13016 University Blvd., Sugar Land, TX 77479.

Eligibility
The Cullinan Park Conservancy Photo Contest is open to any professional or amateur photographer, of any age, who has electronically submitted a completed registration email and images, as described under the Rules section to Cullinan Park Conservancy, after 12 a.m., Central Daylight Time, on the morning of Tuesday, April 23, 2013, and before 5PM, Central Daylight Time, on Monday, April 21, 2014.  Only electronic submissions will be accepted. The contest is open to all participants regardless of residence or citizenship, so long as the laws of their jurisdiction allow participation.

Contest Objectives
The contest seeks to expand community involvement in and increase public awareness of Cullinan Park at Oyster Creek.  In a larger sense, the contest also seeks to honor Earth Day.  Earth Day gives us a chance to appreciate the natural world all around us, and particularly what is found in Cullinan Park at Oyster Creek.   Earth Day is observed each year on April 22 and was started in the United States in 1970 by Senator Gaylord Nelson to create gratitude for the Earth’s environment and to encourage conservation efforts. Earth Day is now celebrated internationally by more than 500 million people in 175 countries.

Registration Fees
At this time, all fees are waived to encourage participation.

How to Enter: Rules and Image Requirements
All photos must be taken of subjects within the boundaries of Cullinan Park at Oyster Creek.

Participants must submit each entry via a completed email, one accompanying each image, to cullinanparkconservancy@gmail.com after 12:00 a.m. Central Daylight Time during the morning of  Tuesday, April 23, 2013, and before 5PM, Central Daylight Time, on Monday, April 21, 2014.   Participants may submit a maximum of 10 images.  Photographs must be submitted in digital format with a resolution large enough to support printing of a 16 x 20 inches image.

To be complete, entries must include a title of the photo, the first and last name of the photographer, the photographer’s mailing address, and the photographer’s phone number, plus the image file attached.  Each image must be of a resolution high enough to support printing 16 x 20 inches.  If any of the above mentioned information is not complete, the entry may be disqualified.

Photographs submitted through other digital channels, or by hard-copy, will not be considered eligible for the contest.

To ensure eligibility for the contest and the highest quality presentation, all entries should have a resolution of 6 million pixels or greater (6 megapixels).   Images that do not meet this standard may still be judged, but might not be honored in the competition (at the jurors’ sole discretion) if the photographer is unable or unavailable to provide the proper resolution when asked, as determined by the Cullinan Park Conservancy.

Resolution can be calculated by multiplying the pixel width of the image with the pixel height. For example, a photograph taken with a 6-megapixel camera set for the highest resolution and best quality produces images approximately 2832 pixels by 2128 pixels, which are acceptable under the rules (2832 x 2128 = 6 million).

Entries may originate in any format — including, but not limited to digital files, digital prints, color transparencies, color prints, or black and white prints — so long as they are submitted electronically in .jpg form.

By entering this contest, the participant represents, acknowledges, and warrants the submitted photograph is an original work created solely by the participant, that the photograph does not infringe on the copyrights, trademarks, rights of privacy and publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim, or interest to the photograph.   Any images submitted incorrectly may be subject to disqualification.

The Cullinan Park Conservancy reserves the right to upload, store and share photos submitted through the contest process to its public group on Flickr™, Facebook™, Ning™ or its website, www.cullinanparkconservancy.org.

Ethics
All photos must be captured while abiding by all Cullinan Park rules at all times. The first priority of this contest is the general safety and well-being of people in the park as well as conservation of wildlife and its habitat.   Participant must minimize the disturbance of people, wildlife, and habitat.   No photographs of tame or caged animals will be allowed.   No animals may be trapped or restrained.   No persons may be harmed.

Jury and Judging
Eligible submissions will be judged by a panel of no fewer than three independent jurors by a procedure of blind judging.   The designated submission requirements assure that the photographer will be anonymous to the jurors at all times.   Therefore, it is important that all participants follow the submission instruction carefully.   Decisions of the jurors are final.  In case of a tie, the President of the Cullinan Park Conservancy will serve the tie-breaking ruling.

Criteria
Jurors are instructed to select the best photos based on photographic merit. When determining photographic merit, jurors will consider technical quality, composition, originality, and artistic merit. The Cullinan Park Conservancy is looking for striking digital images of nature, highlighting the richness, beauty and diversity of life in Cullinan Park. Participant images may show animal behavior, portraits of wildlife in natural habitat, plant life, weather, or other features of the natural landscape.

Awards
Any entrants recognized in the contest may be featured in an on-line exhibit at the cullinanparkconservancy.org website, and/or may be invited to an exhibit opening/awards reception at the Houston Museum of Natural Science Sugar Land or any other location of the choosing and discretion of Cullinan Park Conservancy.  Time, date, and location subject to change.  Check this website for updates.

Ownership and Use of Images
Cullinan Park Conservancy reserves certain rights to use the entrant’s images for its purposes, including, but not limited to, production of educational and promotional materials, promotion of future contests, public relations, advertising, and photo exhibits.

The participant grants Cullinan Park Conservancy royalty-free, nonexclusive right, in perpetuity, to photographs submitted to the contest:

  •  To use the photograph on the Internet in support of its mission.
  •  To use the photograph in Cullinan Park Conservancy’s non-commercial communications.
  •  To provide the photograph to other individuals and organizations for non-commercial use, Cullinan Park related use in news stories, newsletters, reports, slide shows, displays, web pages, and the like.
  •  To use, in connection with the Photo Contest, participant’s   name, city,county, state and country of residence in promotions and other publications.
  •  To keep the files provided, and to archive the images on CD or in other electronic forms, so that the photos can be used to support Cullinan Park Conservancy’s mission and be properly credited.

As consideration of the foregoing permissions, Cullinan Park Conservancy shall credit all photographs with the caption “© Person’s Name” when the full name is available.

Right to Cancel or Suspend Contest
If for any reason the contest is not capable of running as planned, due to infection by computer virus, tampering, unauthorized intervention, fraud, technical failure, or any other cause  that corrupts or affects the administration, security, integrity, fairness, or proper conduct of this contest, the Cullinan Park Conservancy reserves the right to disqualify any individuals who tampers with the entry process and/or cancel, terminate, modify, or suspend the contest, in whole or in part.   If the Cullinan Park Conservancy elects to cancel or terminate the contest, the Cullinan Park Conservancy will release its rights to the submitted photographs, and will not be held responsible for any foregone prizes, awards, or other recognition.

Limitation of Liability
Cullinan Park Conservancy assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission, for any communication line failure, for any theft or destruction to contest entries, or for any unauthorized access or alteration to contest entries.   Cullinan Park Conservancy is not responsible for the failure of any entry to be received due to technical problems or traffic congestion on the internet or at any website, due to human error of any kind, or any combination thereof.

Indemnification by Participants
By entering the contest, the participant releases and holds harmless the Cullinan Park Conservancy and its sponsors, affiliates, employees, directors, and officers from any and all liability of any injuries, loss or damage of any kind to persons, including death, or property damage, resulting in whole or in part, directly or indirectly, from acceptance, possession, use or misuse of any prize, participating in this contest, or participating in any prize-related activity.   Participant also agrees to defend, fully indemnify, and hold completely harmless the Cullinan Park Conservancy and its sponsors, subsidiaries, affiliates, employees, directors, and officers from any and all claims by third parties without limitation.

Questions and inquiries about contest rules can be emailed to cullinanparkconservancy@gmail.com

Thank you for helping celebrate another year of the natural beauty of Cullinan Park at Oyster Creek!

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